Case Study

Meeting Timeslot Finder

Microsoft 365 calendar integration tool that eliminates scheduling back-and-forth

1 Day Create to Deploy

M365 API Calendar Integration

Multi-Timezone Support

The Challenge

Scheduling meetings at 10 person sales organizaton involved painful email chains: "What times work for you?" "I'm free Tuesday and Thursday." "Those don't work for me, how about Wednesday?" This back-and-forth could take days for a simple 30-minute meeting.

Outlook's built-in "Schedule Assistant" exists, but it's clunky:

Requires opening Outlook and navigating multiple screens
Can't easily filter to specific team members
Doesn't export availability in a format you can paste into emails
No timezone conversion for remote participants
Slow to use repeatedly when scheduling multiple meetings
Depends on users blocking all time, including travel & personal time

Real Pain Point: Our team was wasting 1-2 hours per meeting just coordinating schedules. With several meetings per week, that's 5+ hours of pure overhead.

The Solution

Built a web-based tool that integrates with Microsoft 365 calendars to instantly find and display available meeting times across selected team members.

How It Works:

Select Attendees: Pick which team members need to attend from a dropdown
Choose Date Range: Specify how far out to search (next week, next 2 weeks, etc.)
Instant Results: System queries M365 API and shows all available timeslots in seconds
Timezone Conversion: Automatically displays times in multiple timezones for remote participants
Clipboard Export: One-click copy of formatted availability to paste into emails

The interface is dead simple—no training needed. Open the tool, select people and dates, get results.

Speed Comparison: Outlook Schedule Assistant: 2-3 minutes of clicking through screens. Meeting Timeslot Finder: 10 seconds.

Results & Impact

The tool transformed how our team schedules meetings:

Time Saved: What took 15-30 minutes of email back-and-forth now takes 30 seconds
Faster Booking: Meetings get scheduled same-day instead of dragging over 2-3 days
Better Utilization: Sales team spends time selling instead of coordinating calendars
Remote-Friendly: Timezone conversion eliminates confusion for distributed teams
Zero Training: Interface is intuitive enough that people just started using it without documentation
1-Day Build: Concept to production in a single workday using AI-assisted development

ROI: With 20+ meetings/week across a 15-person team, this tool saves approximately 25 hours per week of scheduling overhead. That's 100 hours/month of recovered productivity.

The best part? Because it's web-based, it works on any device. Sales team uses it on tablets during customer visits to schedule follow-ups on the spot.

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Meeting Timeslot Finder

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